group travel T&Cs

Our group travel experiences are peer to peer organised meet ups in different countries all over the world. They are voluntarily led and organised. No profit is made. It is the equivalent of a group of friends getting together to plan a trip away together. So while we are not a company organising travel, we think it is helpful to put together some terms and conditions and expectations as it is good to know such things from the start!

1. Bookings

All bookings are made via WeTravel.com, you can read their terms and conditions here : https://www.wetravel.com/terms

2. Deposits

A non-refundable deposit of €100 per person per trip is required for your booking to be confirmed. 

3. Payments  

Payment of the balance of the trip price is due 10 days before the beginning of the trip.

 

4. Prices & surcharges

Trip prices and activity prices are subject to change as they can be outside our control. Prices are in euros. All banking charges are your own. You must book your own flights, insurance and budget sufficiently to cover additional activities and meals. The price is fixed, for example if you can only come for 4 nights of the 5 this does not mean that your trip price is less. Why? Because we have to cover the cost of the house which is based on 5 nights at full occupancy so even if you are not there for one of the nights we are still charged as if you are and we cannot cover that cost for you nor can it be borne by others on the trip. Thanks for understanding.

 

5. Your details

You must provide all requested details with the balance of the trip price including flight details, full name as per passport, date of birth, nationality, passport number, passport issue and expiry date and any pre-existing medical conditions you have. 

6. Cancellation by you

If you cancel some or all portions of your booking cancellation fees will apply. A cancellation will only be effective when we receive written confirmation of the cancellation. If you cancel a trip:

 

- 30 days or more prior to departure, we will retain the deposit;

 

- between 15 and 29 days prior to departure, we will retain 50% of the total booking cost

 

- 14 days or less prior to departure, we will retain 100% paid by you in connection with the booking.

 

Insurance policy will not cover your cancellation. However you can find a replacement for yourself and we can help with that too, but we can not guarantee it.

7. Cancellation by us

If we cancel your trip, you can transfer amounts paid to an alternate departure date or alternatively receive a full refund. In circumstances where the cancellation is due to external events outside our reasonable control refunds will be less any unrecoverable costs. We are not responsible for any incidental expenses that you may have incurred as a result of your booking including but not limited to visas, vaccinations, travel insurance excess or non-refundable flights. 

 

8. Booking amendments 

If you wish to transfer your booking to a third party you must notify us. A fee of €100 per person per change will apply. Transfers to a third party are only permitted where the transferee meets all the requirements in relation to the trip.

9. Inclusions  

The land price of your trip includes:

 

MALLORCA

 

all accommodation 

some transfers to and from the airport from 9am to 6pm 

island sightseeing transport such as sightseeing bus 

(if group cars are rented then gas and insurance are not included)

breakfast 

LITHUANIA 

 

All accommodation 

Breakfast x 3

One traditional Lithuanian dinner

Some activities and guided tours (subject to change)

10. Exclusions  

MALLORCA

 

The price does not include -

 

international or internal flights

taxes and excess baggage charges

meals other than breakfast

Visa and passport fees

travel insurance

Optional activities and all personal expenses

LITHUANIA 

Exclusions  

The price does not include -

 

international or internal flights

taxes and excess baggage charges

meals other than breakfast

Visa and passport fees

travel insurance

Optional activities and all personal expenses

Local public transport costs

Airport transfers

11. Room Allocation

Rooms area allocated at our discretion, or may be left to you to decide upon arrival. Rooms are shared, 2 beds to a room. Upgrades to private rooms or private apartments are available. 

LITHUANIA

Room Allocation

Rooms area allocated at our discretion, or may be left to you to decide upon arrival. Rooms are shared, 2-3 beds to a room. 

12. Food preparation 

 

MALLORCA

 

There are over 5 kitchens in the house which you can use to prepare your own food if you require. 

LITHUANIA 

There are 2 small kitchens available in two of the apartments which you can use to prepare your own food if you require. 

 

13. Airport transfers

 

MALLORCA

 

There will be set pick up times and drop off times, grouped according to time slots. Individual pick ups are not possible. You can organise your own taxi if you prefer not to wait.

LITHUANIA

Are not included in the price, however we are able to help you arrange tranfers at your own cost if needed. More information will be sent regarding recommended travel to and from the airport.

 

14. Passport and visas

You must carry a valid passport and have obtained all of the appropriate visas, permits and certificates for the countries which you will visit during your trip. Your passport must be valid for 6 months beyond the duration of the trip. It is your responsibility to ensure that you are in possession of the correct visas, permits and certificates for your trip. We are not responsible if you are refused entry to a country because you lack the correct passport, visa or other travel documentation.

 

15. Travel insurance

Travel insurance is mandatory and should be taken out at the time of booking.  Your travel insurance must provide cover against personal accident, death, medical expenses and emergency repatriation with a recommended minimum coverage of €200,000 for each of the categories of cover. We also strongly recommend it covers cancellation, curtailment, personal liability and loss of luggage and personal effects. You must provide proof of your travel insurance on the first day of your trip; you will not be able to join the trip without it.  If you obtain travel insurance through WeTravel you acknowledge that you are satisfied with the level of insurance we have arranged.

 

16. Flexibility

You appreciate and acknowledge that the nature of this type of travel requires considerable flexibility and you should allow for alternatives. The itinerary provided for each trip is representative of the types of activities contemplated, but it is understood that the route, schedules, itineraries, amenities and mode of transport may be subject to alteration without prior notice due to local circumstances or events.

 

17. Change of itinerary

While we endeavor to operate all trips as described we reserve the right to change the itinerary. 

 

We reserve the right to change an itinerary after departure due to local circumstances or events outside of our control.   In such circumstances the additional cost of any necessary itinerary alterations will be covered by you. Please note we are not responsible for any incidental expenses that may be incurred as a result of the change of itinerary.

 

18. Authority on tour  

Our group trips are run voluntarily and peer to peer. The decision of the group leader is final on all matters likely to affect the majority of the group.  If you fail to comply with a decision made by a group leader, or interfere with the well-being or mobility of the group, the group leader may direct you to leave the trip immediately, with no right of refund.  You must at all times comply with the laws, customs, foreign exchange and drug regulations of all countries visited, and you also agree to travel in accordance with our responsible travel guidelines. 

 

19. Acceptance of risk

You acknowledge that the nature of the trip is adventurous and participation involves a degree of personal risk. It is also your own responsibility to acquaint yourself with all relevant travel information and the nature of your itinerary. You acknowledge that your decision to travel is made in light of consideration of this information and you accept that you are aware of the personal risks attendant upon such travel. You agree to purchase valid and fully comprehensive travel insurance and provide this documentation on arrival and sign a waiver which acknowledges that Girl Gone International nor any of the team members are responsible for you in any way.

 

20. Limitation of liability

We contract with a network of companies and individuals to assist in the running of our trips as agent for these third parties.  We are not responsible for the acts and omissions of these third parties.

 

To the fullest extent permitted by law:

 

- any liability for any loss, death, injury or damage which you may suffer (directly or indirectly) in connection with or arising out of your participation in a trip

 

- you release us and our officers, employees, agents and representatives from any liability and expressly waive any claims you may have against us arising out of or in connection with your participation in a trip; and

 

- any condition or warranty which would otherwise be implied by law is excluded.

 

To the extent an Implied Warranty cannot be excluded, our liability in respect of the Implied Warranty is limited to (in our absolute discretion): (i) the provision of a similar trip to an equivalent value; or (ii) a refund of the total amount received by us from you in connection with your booking.

 

Any claim by you is excluded to the extent that it is for indirect or consequential loss, loss of profits or economic loss, however it arises, or for indirect, special, punitive or exemplary damages.

 

21. Optional activities

Optional activities not included in the trip price do not form part of the trip or any agreement with us here. You accept that any assistance given by your group leader or local representative in arranging optional activities does not render us liable for them in any way. The contract for the provision of that activity including accommodation, will be between you and activity or accommodation provider. 

 

22. Complaints

Complaints have to be made direct to the accommodation or activity provider, not Girl Gone International although we will endeavour to assist you and support you as much as we deem appropriate. 

23. Severability

In the event that any term or condition contained in these Booking Conditions is unenforceable or void by operation of law or as being against public policy or for any other reason then such term or condition shall be deemed to be severed from this contract or amended accordingly only to such extent necessary to allow all remaining terms and conditions to survive and continue as binding.

 

24. Photos and marketing

You consent to us using images of you taken during the trip for advertising and promotional purposes in any medium we choose.  You grant us a perpetual, royalty-free, worldwide, irrevocable licence to use such images for publicity and promotional purposes.

 

25. Privacy policy

Any personal information that we collect about you may be used for any purpose associated with the operation of a Trip or to send you marketing material in relation to our events and special offers. The information may be disclosed to our agents, service providers or other suppliers to enable us to operate the Trip.  We will otherwise treat your details in accordance with our privacy policy (available for viewing on our Website) and if you request, we will completely erase all your personal information from any and all of our lists and database.

 

26. Applicable law

The laws of the United Kingdom govern these Booking Conditions to the fullest extent allowable.  Any disputes in connection with a trip or these Booking Conditions must be initiated in the courts of  the United Kingdom.

 

We hope this answered your question. If not, feel free to contact us. Give us at least 72 hours to reply. 

If you would like to open GGI in your city, click here.

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© 2019 GIRL GONE INTERNATIONAL. 

Representing, connecting & supporting every kickass woman who has ever packed a bag and headed out into the world to see what would happen next...